4.6 Export And Import Of Zegeba Forms And Folders

From the Dashboard’s Form Templates screen you can export folders and form versions and import them to another server – or to the same server to make a copy of them. The export/import file has the Zegeba file format .zff. In both export and import, you can select whether to include all versions of a form, just the last version or just the published version.

Export a folder

1. In the Form Templates screen, left-click on the striped icon next to the folder name.
2. Select Export Folder on the menu.
3. Select whether you wish to export all versions of all forms in the folder, or just the latest or the published versions.
   Press [Export].
4. The .zff export file will be downloaded to your system’s folder for downloads. You may now for instance import the file to another server or send it by mail to a recipient elsewhere in the company.

Import a folder

1. In the Form Templates screen, press the button [Import] on top of the folder list.
2. Select the .zff file you wish to import.
3. Select whether you wish to import all versions of all forms in the folder, or just the latest or the published versions.
   Press [Import].
4. The folder will now be in the folder list.
   
   

Export a form

1. In the Form Templates screen, click to open the version list of the form you wish to export.
2. Left-click on the striped icon next to the form name (in the top left corner of the version list).
3. Select Export Form on the menu.
4. Select whether you wish to export all versions of the form, or just the latest or the published version.
   Press [Export].
5. The .zff export file will be downloaded to your system’s folder for downloads.
6. You may now for instance import the file to another server or send it by mail to a recipient elsewhere in the company.

Import a form

1. In the Form Templates screen, press the button [Import] on top of the folder list.
2. Select the .zff file you wish to import.
3. Select whether you wish to import all versions of the form, or just the latest or the published version.
   Press [Import].
4. Choose Import Folder if you want to create a new folder and place the form in this
   – or –
   Choose Import File to to import the form to an existing folder.
   You must then select a Destination Folder.
5. Select which version you would like to import (Latest, Published or All) and press [Import].
6. You may now change the form and folder name to something more appropriate, if you wish.
   
   

Export a form version

1. In the Form Versions screen, click to open the version list of the form you wish to export.
2. Left-click on the striped icon next to the version number V#.
3. Select Export Version on the menu.
4. The .zff export file will be downloaded to your system’s folder for downloads. You may now for instance import the file to another server or send it by mail to a recipient elsewhere in the company.

Import a form version

1. In the Form Templates screen, press the button [Import] on top of the folder list.
2. Select the .zff file you wish to import.
3. The form will now be placed in a new folder in the folder list and the version number will be set to V1.

Import of file links

For Zegeba 4.6 and earlier: If you copied the folder/forms to a different server and the forms contain links to files in the previous server’s Resources, you must download those files manually and upload them to the new server’s Resources. In addition you must manually change the file links in the forms to point to the new server.

New in Zegeba v. 4.8: If you copied the folder/forms to a different server and the forms contain links to multimedia files in the previous server’s Resources, they will appear automatically in the new forms IF the structure and content in Resources are the same in the two servers and IF the multimedia files were entered for the first time in v 4.8. This applies also to file URLs entered in Link elements, see Designing: 6.6 Links / Go to / Actions. However, the server names in Dynamic Lists’ Reference fields will have to be changed manually.

If the files are not in the target server’s Resources, you must manually copy them there. If they are placed in Resources folders with the same names as on the source server AND the multimedia elements in the form were created in v 4.8 or later. you can then open the forms and see the multimedia files appear where they are supposed to be.

If they multimedia files are placed in other folders on the target server, you must open the form designs and add them manually.